How to Pay Vendor who owes you Accounts Receivable Money

1. Type the existing *Vendor Number or press F2/F6 for a list of existing vendors and press ENTER.
  
  F6
  
  *Press F6 to search for a particular vendor(s).
  
  When pressing F6 you can search according to Vendor Name, City & State, Zip Code and/or Telephone to narrow your search. You can also sort according to the above criteria in addition to Vendor Number by pressing F2 until you find the criteria you would like to sort by. You can also search for criteria in the given fields by typing in data and pressing F3 to search for the vendor that STARTS WITH or CONTAINS the data in which you typed.
  
  F2
  
  *Press F2 for a list of existing vendors.
  
  VENDOR
  
  Type in the vendor number of the vendor who sent you the invoice you are wanting to enter.
  
  *Press F2 for a list of existing vendors.
  
  *Press F6 to search for a particular vendor(s).
  
  When pressing F6 you can search according to Vendor Name, City & State, Zip Code and/or Telephone to narrow your search. You can also sort according to the above criteria in addition to Vendor Number by pressing F2 until you find the criteria you would like to sort by. You can also search for criteria in the given fields by typing in data and pressing F3 to search for the vendor that STARTS WITH or CONTAINS the data in which you typed.

Highlight the invoice to be paid by their accounts receivable balance and press ENTER.
Up arrow to the total invoice amount. In that field type in the amount of the accounts receivable balance to be applied to the accounts payable balance.. (Note: Zero is also valid and that will delete the invoice). The invoice will be adjusted down accordingly and press ENTER.

Vendor	Name
*Invoice # Enter the number that was assigned to this invoice by the vendor. The number will be used as a reference to this invoice.	G/L # This field allows you to distribute the total invoice amount among General Ledger accounts of your choosing. The system will default to the default Expense General Ledger number that was setup in the Add a New Vendor procedure. If you would like to change the General Ledger number, enter the number in this field or press F2 for a list of existing General Ledger numbers.
Desc Enter a description of the invoice or what was purchased on this invoice to use as a reference. Maximum length: 30 characters.				Total Invoice Enter the total dollar amount (without the $) of the invoice. This includes all taxes, etc.
				Amount Paid This view-only field displays the amount that has been paid and posted towards this invoice at this point.
Invoice Date Enter the date that is indicated on the invoice or statement in the MMDDYY format.	Discount Due If a discount percent or amount will be entered in the fields below, you must enter the date that the discount will be effective in the MMDDYY format. The discount will be applied if the invoice is paid on or before this date. NOTE:If you are to receive a discount on your bill, enter either a discount percentage or a discount $, not both.			Discount Taken This view-only field displays the discounts that have been posted towards this invoice at this point.
Invoice Due Enter the due date that is indicated on the invoice in the MMDDYY format.	Discount % If a percentage of your bill is to be discounted if you pay before a certain date, enter that percent amount here. NOTE: This amount will not post to the General Ledger until the bill is paid. The Outstanding Invoice record will maintain this amount.			Balance Due This view-only field displays the balance due according to what has been posted at this point.
	Discount $ If a flat dollar amount of your bill is to be discounted if you pay before a certain date, enter that dollar amount here. NOTE: This amount will not post to the General Ledger until the bill is paid. The Outstanding Invoice record will maintain this amount.
				Payment The amount typed in this field is the amount you are indicating will be paid towards this invoice this time only. This is a one time payment.
Last Payment This view-only field will show the date of the last payment applied to this invoice.	Partial Pay The amount typed in this field is the amount you are indicating will be paid towards this invoice each time you include the invoice in your check run. This amount will remain the same until you change it.			Apply Discount If a discount is to be applied to this invoice enter that discount amount here. NOTE: This discount will be applied to the next payment made to this invoice.
Last Check # This view-only field will show the check number applied toward this invoice.	Status H-Hold The automatic check generator will not produce a payment for this invoice when placed on this status. You must remove it from this status if you intend to make a payment through the Accounts Payable module. E-Expedite If an invoice needs to be paid with the next check run, regardless of the invoice due date, you may expedite payment. This will cause the invoice to be added to the next Cash Requirement report (unless you exclude this vendor) regardless of its due date, thus allowing the system to automatically include it in the next check run. IMPORTANT: You MUST re-run any current Cash Requirement report before attempting to print checks, otherwise, the entry you just made will not be included in the check run.			Remaining Balance This view-only field displays the remaining balance of this invoice after applying the above payment/discount (if applicable).
Div G/L #	Description	Amount	Control	A/R Invoice
Enter the Expense G/L # or F2 to lookup		If this is a credit memo, enter in a negative (-) amount.	If Equipment G/L # - Enter Stock # If A/R G/L # - Enter Customer # F2 - Lookup Customer F3 - Lookup Current Equipment F4 - Lookup Sold Equipment
Popup	Save Invoice	Save and Post	Pay and Save	Back

If the Total Invoice amount is adjusted, the distribution section will appear (continue to Step 5). If the Total Invoice amount does not need to be adjusted, you will be returned to the list of invoices. Select another invoice to be adjusted or press Esc/F9 to be returned to the vendor field.
The amount that needs to be distributed will automatically appear and the cursor will default into the G/L # field. Accept or type in the General Ledger # if you are applying this to an accounts receivable balance the accounts would be 11100, 11200, 11300 and or 11600. A customer number will then be required. This will lower the accounts receivable balance at the same time reducing the accounts payable.

This field allows you to distribute the total invoice amount among General Ledger accounts of your choosing. The system will default to the default Expense General Ledger number that was setup in the Add a New Vendor procedure. If the default General Ledger number is okay, press ENTER. If you would like to change the General Ledger number, enter the General Ledger # in this field or press F2 for a list of existing General Ledger numbers.
Accept the total amount by pressing ENTER or adjust the amount appropriately and advance to the next line.
Continue with Steps 5-6 until all distribution entries are complete and press F5 to save the changes to the invoice.
1. Once all invoices are entered, press F10 to post this invoice's adjustments.
2. Select the appropriate posting date and press ENTER.
3. Select Post Now or press P to post the adjustments.
4. You will be returned to the vendor field.
5. Type in another vendor to continue adjusting invoices or press ESC/F9 when finished adjusting invoices for all vendors.