Parts System Information

Enter the date the system began accumulating sales history (MMYY) The stock order program will not consider the 12 months history for any part within one year from the date entered here. You should enter the date at least one year prior to the first month you plan to process, if the 12 month sales history is available.
Do you want to right justify all bin locations? Answering (Y)es to this question will right justify the bin locations on the Bin Location List, from this point on. Answering (N)o to this question would left justify the bin locations on the Bin Location List. However, if you want to right justify ALL current bin locations please contact Basic Software Systems technical support team* for assistance.
Mfr-Sup/category price range basis (c)ost or (l)ist price Entering a "C" will set the manufacturer mark up range on the manufacturer file as based on cost. Entering a "L" will set the manufacturer mark up range on the manufacturer file as based on list price.. USE GROSS MArgin % as cost markup ? cF10 Edit custom pricing methods If this is answered with a Y, retail is calculated Unit Cost / (1-markup percent). When this is on and you use "C" the method it will pull the markup percent.
Post Parts with Average Cost? Average cost is automatically calculated on each part. The answer to this question will define how it posts to the General Ledger. If you would like to post parts inventory using an average cost instead of current cost then answer "Y".	Code for Zero Cost Parts Type in a code (password) to be used when selling parts through invoices that do not have a cost association and the user chooses the NO COST option.
Open House Parts Discount % All parts sold through over-the-counter will be discounted by the percentage defined.
Default Special Status On Parts Added From Work Orders & Counter Tickets To As you enter new parts from the order entry programs, you can have them automatically default to a special status. If you want all new parts to default to a non-stock status, enter "NS" in this field.
Force Decimal Qty Entry When Selling Non-Inventory Parts The system will assume you are selling all non-inventory parts in decimal quantities if you answer with a "Y" .
Default (A)dd to Inventory OR (S)ell-Do Not Add When SellinG FROM PRICE BOOK When selling a part that is not in your inventory, the system will present two choices but will default to the selection you chose on this question A - add the part to inventory S - sell but do NOT add to inventory. It can be modified when displayed. This is only a default.
*Do You Want To Use Automatic In Process Orders? If you answer Y to this question and a part needs to the ordered the system will write to an order number entitled INPROC. If this question is answered with an N then the system will prompt you for the order number.
Minimum On-Hand Quantity For Order Prompting The system will prompt the user when inventory has reached this value. Placing a "-1" in the field will turn the order prompting off.
Allow Order Prompting if Special Status is AP, DP, MO, or NC? A flag is set per manufacturer/supplier to determine whether or not the system will prompt the user to order during invoicing, if the last part or the best reorder point for a part has been reached. If this question is answered No, then the user will NOT be prompted if the part has one of the special status values on it's master file.
*Do You Want To Use customer order invoicing? Do you want to use "OR" processing, which is advanced order prompting. Do you want to do advanced order prompting. Utilizing this process will always have you close a ticket with a back ordered part. A new invoice/ticket will be created utilizing the same ticket number preceded by "OR" with that part or part(s) on it.
Default the Customer Order Payment To ___% of the Total Order Amount Place the % amount that you will require a customer to pay on the order portion of an invoice. This is only available when using the Customer Order Invoicing.
Create inproc order in outgoing store for transfer orders? If "Y" the system will automatically create an order number entitle "INPROC" for any parts transferred to and from stores. How Many Months No Sale Let System Place Parts On 'AP' Status (1-99) When the system generated stock order is run the system checks this question on the mfg file and uses it, if it is blank the program comes here and uses this default. If a part has not sold in the number of months entered an AP (automatic phase out) is entered in the special status field on the part number
*Do You Normally Use Straight Seasonal Ordering Procedures? The system calculates the best reorder point and best stocking level based on the sales history. Answer this question according to your preference.
Enter BRP/BSL Spread: Enter the Best Reorder Point and Best Stocking Level spreads for these given fields. The system defaults with proven spreads figures.
Do You Wish To Default Per Job Quantity To '1'? By answering (Y)es, the system will assist you in maintaining an on-hand quantity of one (1) of each part, even if the suggested stocking level is less than one (1). Enter (N)o if you do not want to keep an on-hand quantity of 1 if the best stocking level is less than 1. Part Search option (By using F5, you will see features described below:) Default Customer Search Field* A function to look up customers by Name, City, State, Zip Code, home or work phone number is available in most places where the customer account number is requested. When this function is taken you can have the cursor default on one of the options above. If you always look up by phone number, then that should be the default. Defaults are 1-Desc 2-Bin 3-Memo: Note: This does not replace the look up by account number. *Default Customer Sort Field* This option determines how the dated that is found is to be sorted. Example: In the previous field you setup to Search by Name. You would like the list that appears to be sorted by City & State. DEFAULT CUSTOMER SEARCH OPTION By pressing Shift+F6, you have a choice by default setup where you want your cursor to start for the search as well as what type of sort you want it to perform. (i.e. You always start a lookup in the phone number, but you want it to sort by customer name.)