Benefit of the Report
Based on Method of Payment. This report is used to balance the daily money. This is a very important check and balance process. It should be generated daily. If you choose to include un posted invoices it will allow the book keeper to see invoices that have been started and not completed. On the last page you will get totals from invoicing. These totals come from the parts, work entry and or rental invoices. Under the heading of other receipts this money comes from payment manager or cash receipts. You will need to reconcile any differences. The monies post into cash on hand (account 10000) this money needs to be moved from cash on hand (10000) to your bank account (10200 unless you have another bank account). Differences need to be adjusted through journal entries. The movement of money from 10000 to 10200 would be a credit to 10000 to 10200 if the money is over or under you may wish to debit 55500 or credit 55500 for the over/under. You need to "zero out" the 10000 daily.
Select Customer Receivable Menu>>Reports>>Posting Summary Report.
Complete this screen. (Click on a field name for an overview. An asterisk (*) denotes required fields.)
Field Definitions (Click to on the field to expand and see definitions)
INCLUDE COUNTER TICKETS (Y OR N)
iNCLUDE RENTAL INVOICES (Y OR N)
include quotes/estimates (y or n)
include purchase order invoices (y or n)
include unposted invoices ( y or n)
print ONLY ZERO $ INVOICES (Y OR N)
PRINT SUMMARY ON SEPARATE PAGE
Group report by salesperson ID
Press Continue.
The system will print the report according to the criteria you entered.
Layout
The report will print each invoice according to the criteria selected. It will print the division, invoice number, customer number, invoice date, invoice type, credit memo flag, check number/credit card number/stock number, invoice totals, amount in the proper method of payment if the invoice is posted. If a ticket was reopened you will be notified. The report will then total by methods of payment from invoicing, give you a total cash receipt amount from payment manager and cash receipts and give you a grand total.