Cash Requirements / Check Run

The Cash Requirements Report actually serves two purposes. It is an excellent management tool in determining the cash required to meet your accounts payable obligations. In addition to the report printing, it creates a temporary file of invoices which will be paid when you finalize the check run. You may print this report as often as necessary for review. However, until you choose to Clear the Current Check Run and Start Over the invoices will be marked as part of a CHECK RUN when viewing through Invoice Manager/ Check on Demand option.

Use this option to:

Run a Cash Requirement Report

Modify an Invoice Payment in a Check Run

Remove Invoices in a Check Run

Include All Invoices for a Vendor in a Check Run

Print & Post Checks in a Check Run

Pay Specific Vendors within a Check Run

Run a Cash Requirement Report

Select Accounts Payable Menu>>Processing>>Cash requirements/check run.
If you have setup your system defaults to include two Accounts Payable account codes then you will be prompted to select one or both before proceeding.
Complete the screen below (Click on a field name for an overview. An asterisk (*) denotes required fields.)

Select Invoices using the following Options:
Invoice Due Date is on or before: If the invoice due date for an invoice without a discount falls on or before the date entered in this field, it will be included.
Discount Due Date is on or before: If the discount due date for an invoice falls on or before the date entered in this field, it will be included.
Range of Vendor Numbers: Type the Starting & Ending Vendor Numbers in these two fields or press F2 for a list of existing vendor numbers (highlight and press ENTER). These fields determine the Starting & Ending Vendor Numbers the system will evaluate to include on the Check Input File. If left blank, all vendors in the Accounts Payable Check Run will be included.
(Leave blank to include all vendors)
(Press to use Vendor Selection Popup) When you press F7 a list of all vendors will appear. Press the SPACE bar to select the desired vendors. If you need to un-select a Vendor, highlight the vendor and press the SPACE bar again. This option allows you to select specific vendors.
Popup Press F2 for a list of existing data.	Back Press ESC or F9 to go back to the previous step or screen.

Press ENTER when you are ready to continue.
Press F5.
Select the printer you will be using.
The report will print and an edit screen will appear.
The edit screen has two sections:

- Top Left

Lists the vendors and their TOTAL DOLLAR amount found meeting the selection requirements

- Bottom

Displays a list of the SPECIFIC INVOICES included for the vendor highlighted in the Top Left section.

As you move the cursor down or click on a different vendor the invoices at the bottom will change.

Modify, Remove or Add Invoices for a Vendor while in the Edit Screen

Run the cash requirement report.
Highlight the vendor in the top left section of the Cash Requirement edit screen.

Press ENTER or use the mouse and click in the bottom section of the Cash Requirement edit screen.

Modify an invoice payment for this run

Delete an invoice from this run

Include all invoices for a vendor

Print & Post Checks in a Check Run

Run the cash requirement report.
If necessary, modify the check run.

Press F10 Print/Post.
Enter Starting Check Number.
Verify the Check Date, Post Date and Cash General Ledger #.
Press ENTER.
At this point you can:

P - Print ALL Checks

A - Print Checks - Advanced Options

C - Cancel

Verify the checks print correctly
If correct, choose O-Post Printed Checks to post to the General Ledger.
Choose CANCEL if the checks printed incorrectly or you decide to change something. When you choose CANCEL, six (6) options will appear:

V - View /Modify the Current Check Run

R - Print A/P Cash Requirement Report

P - Print/ Post the Current Check Run

I - Include More Invoices On The Current Check Run

C - Clear the Current Check Run and Start Over

E - Exit Program and Return to the Menu

Pay Specific Vendors within a Check Run

Run the cash requirement report.
Press F10 Print/Post.
Enter Starting Check Number.
Verify the Check Date, Post Date and Cash General Ledger #.
Press ENTER.
Select A - Print Checks - Advanced Options.
At this point you can:
- F3 - Clear the Check Number from Selected Checks
  
  If you would like to clear the check number from a payment listed above highlight the invoice and press the SPACE bar. Press ENTER. You will be prompted to enter a check number.
- F4 - Select All from Current Check to End of List
  
  If you would like to print checks for vendors starting from a certain point in the above list highlight the vendor you would like to begin printing checks for and press F4. The system will select all vendors from the vendor you highlighted to the end of the list.
- F6 - Print Checks for Selected Vendors
  
  If you would like to print checks for certain vendors throughout your list highlight the vendors in the list above and select the ones you want to print checks for by pressing the SPACE bar.
Verify the checks print correctly
If correct, choose O-Post Printed Checks to post to the General Ledger.
Choose CANCEL if the checks printed incorrectly or you decide to change something.